Customer Service

How to Create and Improve Your Customer Experience Model

To create a consistent, customized experience for your customers, you need a well-rounded view of the entire experience and all its parts. When you’re able to see the customer experience in full, you’ll streamline targeting and optimize communication.

By streamlining targeting, you learn which customer segments are interested in specific products and services, plus which channels you should use to target these specific customers. You’ll then uncover the best ways to communicate with that specific segment, including the sort of messaging they respond to.

What You Need to Create a Customer Experience Model

Creating a customer experience model takes into account all of the different parts of the customer experience you may have already tackled, like data, the customer journey and personas. Here’s where you’ll bring them together.

Who and Why

During this stage, you’ll understand your customers and see them as humans, not as metrics. This is where you’ll define customer personas. A persona considers the goals, motivations and needs of your VIP customers, which is based on data and research. You’ll gather and understand personal details, like who they are, what they want and why they should care about your product or service.

When and What

This is where you’ll map the customer journey, which highlights the key interactions your customers have with you. In addition to when the touchpoints take place, you’ll also determine what happens at each one – what are the customer’s perceptions and experiences along the way?

How

To pull everything together, you’ll work to figure out which processes and systems you need in place.

4 Ways to Improve the Customer Experience Model

  1. Choose a business objective. It should be a high-level objective, one that directly relates to your strategic plan, and it’s also good if it has broad impact. Focus on creating results for just that objective.
  2. Choose one channel – and it’s okay to start small. You may choose one type of email communication or one social media channel, for example.
  3. Your plan should include performance targets and metrics. You’ll want to measure and report regularly so that you and your team know how well the strategy is working.
  4. Communicate with your team. Explain the reasoning behind the customer experience model, the changes that will take place and the results you’re after.

Tell us about your experience creating customer service models!

5 Trends in the Customer Service Industry

Every year sees new changes to the customer service industry, and 2018 has been no different. This year, the focus has been on improving customer service in order to meet growing expectations. Here are 5 trends that are influencing the industry right now, and they’ll likely continue – and be built upon – in 2019.

  1. Chatbots are providing customer care.

According to IBM, by the year 2020 as much as 85% of customer interactions will not be handled by a human. For the contact center, this means making sure chatbots are providing a great experience for the customer – poor technology or chatbots that are used incorrectly can seriously impact your bottom line.

  1. Cloud-based customer service software is the norm.

Contact centers that rely on cloud-based solutions can have remote agents located around the world. This means that different time zones and extended hours can be covered, offering customer service practically any time and from anywhere. This software can give a complete history of customer interaction, including past communication and notes that agents make about a customer.

  1. Success of the team has become a priority.

If individuals can provide great service, then teams of excellent agents can do even more. Teammate success is now a priority and contact centers are investing more in educating and training their teams. One way of making customer service teams more successful is by hiring agile agents who can handle more than one type of job.

  1. Increased reliance on self-service.

Self-service has been trending for a long time, but now companies are taking self-service to the next level by personalizing it. For example, customers may be shown only certain self-service options based on the products or services they have. This means that customers can get quicker access to the information they need without having to weed through an entire knowledge base.

  1. Software will seamlessly integrate.

Contact center technology systems are a big expense and they carry out integral jobs, like analyzing data and storing all sorts of customer information. Since software is so essential to the contact center, it’s important for different software and tools to integrate with one another. We’ll continue to see software that’s specifically designed to work seamlessly with complementary software so that you can piece together the best system for your contact center.

Have you noticed trends in the customer service world? Tell us about them in the comments.

What is the Effortless Customer Experience?

Going above and beyond customer expectations to surprise them and deliver that “wow” factor isn’t unimportant, but in terms of retaining customers and gaining their loyalty, it may not be as important as you once thought.

Matthew Dixon of Gartner (formerly CEB) wrote an article and a book about the power of the effortless customer experience, explaining how effortlessness is more impactful than greatness.

Satisfied vs. Dissatisfied Customers

The first thing to understand is that satisfied and dissatisfied customers behave very differently:

  • Customers who are highly satisfied do not always become loyal customers.
  • Customers who are dissatisfied become disloyal customers and talk to others about their experience, which spreads negative word-of-mouth.

Additionally, Dixon found that the more effort a customer has to put in to solve their problem, the more disloyal they become.

Redefining Customer Experience Goals

It stands to reason, then, that the contact center’s main goal shouldn’t be creating highly satisfied customers because they may not be loyal no matter how much you do for them. Instead, the goal should be to avoid creating dissatisfied customers.

How do you do that? By making it as easy as possible for an unhappy customer to resolve their problem.

Dixon’s research showed that customers who were able to solve their problems with a low amount of effort were more like to buy from the company again and even to spend more.

Clearing the Way for the Customer

When it comes to the customer experience, there are a few main culprits that always seem to stand in the way of ease and resolution:

  • Being transferred
  • Non-personalized service
  • Having to repeatedly contact support
  • Repeating information
  • Switching channels
  • Tedious policies and processes

While there are numerous ways to make the customer experience more effortless, here are two big ones:

  1. Create a rich self-service portal that will solve all (or most of) your customers’ issues without having to switch between multiple channels to find a resolution. The self-service portal should be simple and user-friendly.
  2. Avoid the next issue. First call resolution is the ultimate goal, but it’s not always possible, especially if the first issue gives way to a connected second issue. Figuring out what the follow-up issues tend to be will give you the power to prevent problems.

Have you found any ways to make the customer experience more effortless? Tell us in the comments below!

 

Customer Journey KPIs Every Contact Center Should Track

 

The customer journey can be a difficult thing to map and understand. With so many touchpoints along the journey, the map isn’t predictable and linear, yet it’s still necessary to monitor and analyze. These Key Performance Indicators (KPIs) will help you gain insight from the customer journey and move on to improve it.

Customer Effort Score (CES)

Even if a customer prefers self-service to live agent support, they don’t necessarily want to put a ton of effort into solving their own issue. Self-service shouldn’t be a difficult-to-implement alternative to normal customer support. Instead, it should meet the needs of the type of customer who seeks out self-service via quick, easy-to-find answers and the ability to make changes sans agent assistance.

Customer Satisfaction (CSAT)

Some of the most important customer journey touchpoints will occur when the customer interacts with a support agent. CSAT is the measure of the customer’s satisfaction before, during and after they contact customer service. If CSAT scores are dropping, it may be time to look closely at agent productivity, ticket management and self-service options.

Net Promoter Score (NPS)

The NPS will tell you if your customers are going to recommend your products and services to others. You have to go deeper here, though – why will your customers recommend your products and services, or what it is that’s keeping them from doing so?

Customer Churn / Retention Rate

Customer support teams for subscription-based products and services have to pay special attention to retention rate. If you see a lot of customers leaving around renewal time, it’s necessary to figure out why you lost them. What part of the customer journey is causing customers to change their mind? There’s a snag somewhere.

Customer Success

Customer Success isn’t a single KPI, but instead a customized KPI program based on your specific business, customers and goals. A Customer Success strategy may include Up- and Cross-Sell Rates; Average Revenue per Customer; or Rate of Adoption, which starts with defining beginner, intermediate and advanced customers or users. You may also want to include Retention Rate, NPS and CES in your customer success KPIs. Think of Customer Success as an overarching customer journey strategy based on what success means for you.

Customer journey KPIs may be difficult to track, but they come with a big benefit – often, improving one will have a positive impact on another.

How Can Your Business Relate to the Millennial Community?

Millennials are arguably the most rapidly-evolving and flippant consumer base in the industry. It is a challenge in itself to understand what they desire in a product, and even moreso how to please them in the aspect of customer service.

In reality, millennials just want what everyone wants. All people generally tend to want to do the right thing, belong to a group, and avoid conflict. The difference between this generation and others is not their access to a plethora of information, but their reliance on that access of information. They rely on their online community just as much as we rely on our immediate neighborhood community.

Think of the neighborhood community you grew up in. Not so long ago, neighbors relied on each other for borrowing spices, taking care of pets, and generally looking after one another. Millennials look to devices, which many of them have grown up using, as their own community. Just as your neighbors would, these devices recommend bars & restaurants, barbers, dog walkers, carpools, and most importantly, connect them with like-minded people.

What a successful business looks like in the millennial community:

Then: Strong values. Now: Progressive values, and being able to exemplify each one.

Gusto, a payroll software company based out of San Francisco and Denver, is an excellent example of a company that makes their progressive values clear, and leads by example to see them through. Co-founder Tomer London took a two-month paternity leave after his daughter was born. In writing, any business can value a “work-life balance”, yet pressure their employees to work 12-hour work days. London takes it upon himself to set the example in his company, and follow through with the values he sets in place.

These types of stories circulate in the millennial community. In the click of a button, millennials can find exactly what people are saying about your business, whether these people are customers or employees. They rely very heavily on these reviews and take them very seriously: they will not be your customer if they don’t like what they see.

Then: Strong, ethical leaders. Now: Strong ethical leaders, and being able to connect with them.

Speaking of leading by example, executives of businesses can be reviewed just as much, if not more, than the business itself. Glassdoor is one of the most prominent resources when it comes to researching businesses and jobs. In the snapshot below, you can see how employees review Jeff Bezos, CEO of Amazon, and actually read through each review.

To millennials, the ability to connect with the leaders of a business is crucial. For the millennial employees in a company, feeling ethically and morally aligned with the person they are working for drives productivity and purpose. The same goes for consumers. With business leaders under a constant spotlight, it is easier for consumers to decide with whom they’d like to do business. After Uber’s many PR disasters, and CEO Travis Kalanick’s inability to mend them, the hashtag #DeleteUber went viral, causing about 500,000 users to reportedly delete their accounts.

The force of the online millennial community is strong. Your business is under a spotlight, but that doesn’t have to be frightening. There is no secret code to learning what millennials like and what they don’t like. Your business does not have to look like Hillary Clinton trying to appeal to young voters through cringe-worthy and outdated slang. In fact, a majority of the Democratic millennials who did not vote for Hillary simply felt that she was untrustworthy.

The millennial generation holds businesses to a higher, more personal standard. If they feel comfortable doing business with you and trust you, chances are they will let their online “neighbors” know. On the other hand, if you’re deemed untrustworthy or unpleasant to do business with, they will certainly make sure their online “neighbors” know to never do business with you.

How to Improve Your Contact Center’s Live Chat Service

There are several different customer service channels available to customers, but the winner always seems to be the one that responds the fastest. Since web chat is both time-sensitive and personal, it’s often a customer’s preferred mode of contact. Here’s how to optimize customer satisfaction using live chat.

Make sure the chat is visible.

There’s a lot of information for visitors to look over when they’re on your website, but the live chat option should be obvious and easy to find. A pop-up window on the bottom of the page lets customers chat while still navigating around the website. Since the window is going to be small, make sure the font is large enough to read.

Only send an invitation if an agent is available.

Offering a live chat option at the right moment is key to engaging the customer at the best time. However, you should never invite the customer to a chat session if there isn’t actually a live agent available. Customers shouldn’t have to wait for help, especially if you reach out to them first.

Go off script.

Even though you want to maintain a certain level of professionalism, live chat conversations can lean toward the friendly and personal. The agent should introduce themselves and refer to the customer by name. Also, it’s okay to go off script if the customer asks detailed questions or if they’re upset and need the agent to show empathy.

Keep chat etiquette in mind.

Even though live chat is on the informal side, agents should still write in complete sentences; pay attention to spelling and grammar; and avoid slang. Paragraphs should be short and digestible, and technical speak should be avoided so that the customer can keep up with the conversation.

Make it quick.

Customers want their issue handled quickly on chat. Agents should make sure to respond swiftly whenever the customer sends a message. Conversation should be limited so that it doesn’t get in the way of solving the problem. Also, if the situation will take too long to troubleshoot on live chat, the customer should be given an alternate solution, like self-service or the number to the right department.

Live chat is helpful for customers who need to multi-task or want to get fast service. In order to deliver the service customers deserve, it’s necessary to know what they expect.

 

How to Motivate Contact Center Agents

There are several reasons to motivate contact center agents: hiring new staff can get expensive; training new hires means there’s lag time between when they’re hired and when they can start working; and company morale can decrease if there’s a high rate of turnover. Here are 5 ways to motivate contact center agents.
All of the tools your agents use, from software to hardware, should work flawlessly. Faulty technology makes it impossible for agents to be efficient. One necessary type of tool are those that reduce customer frustration. Agents can get frazzled after speaking with one angry customer after the other. Software that allows for queue callback or voicemail can make customers happy, which in turn delivers agents fewer frustrating inquiries.
2. Setup seamless automation.
Quality contact center software will automate manual tasks so that agents don’t have to perform them with every single call or chat. Data should also be synced across all customer service tools. When their workload is streamlined, agents have more time and energy to handle more pressing issues.
3. Help agents hone their specialties.
Instead of having all of your agents trained in every area, figure out the strengths of your individual agents and help them specialize. Some agents may excel at handling agitated customers while others will have in-depth knowledge of your products. When you have agents who are experts in certain areas, they’ll be able to answer queries and solve problems more quickly than if they only had limited knowledge of the niche.
4. Open the lines of communication.
Your contact center agents are the closest people to your customers. It’s important that your agents know they can speak with you openly. Not only will you hear great ideas you haven’t thought of before, but agents who feel valued and needed are more likely to perform well in their job.
5. Use analytics to acknowledge excellence.
With call center reporting, you can see how agents are performing. When you find an agent who spends a short time on calls and has a high FCR rate, for example, you can reward them for their performance. You can also see which agents have positive customer reviews and reward them accordingly.
When your agents are motivated and happy, they’re better able to deliver the sort of customer experience you expect.

5 Barriers to Overcome When Creating an Omnichannel Strategy

If a contact center is going to understand how important omnichannel is, to them and their customers, they need to know the benefits of seamless interaction across all channels. Furthermore, it has to be understood that a one-size-fits-all solution will no longer work; it won’t provide a modern, enjoyable customer experience. Everything from antiquated technology to a lack of understanding or concern regarding omnichannel service can get in the way of creating a true omnichannel experience.

1. Not Providing All Departments with a Single View

Every department needs to have a synced, singular view of the customer, no matter what channel they’re on. Just as the different channels need to work together, so do the contact center’s various departments.

2. Not Understanding the Depths of the Customer

In the past, customer buying history was the main – and often, only – important detail to pay attention to and track. Today, omnichannel goes far beyond buying history, looking at what happened before, during and after the buying process. This plays into being able to define what omnichannel means to your specific contact center – it’s not a metric, but instead of way of offering a certain type of customer experience.

3. Poor Technology and Missing System Integrations

Even with the best omnichannel plan in place, contact centers can’t attain their goals if they don’t have a system that supports them.

4. Poor Management Regarding Big Changes

Instating an omnichannel system requires everyone at the contact center to get updated on the new processes. This requires training and education, as well as someone who is going to lead and manage the change.

5. Providing Consistent Service on Varying Channels

It can be incredibly difficult to provide the same level of service when switching from channel to channel. Specific strategies and specialty training have to be in place in order to provide high quality customer service on everything from email and phone calls, which have no communication limits, to something like Twitter, which has a distinct character limit.

While an omnichannel strategy puts the customer first, it requires a lot of setup and management on the backend, in the contact center. While switching to an omnichannel strategy or updating your current one can take some time and effort, ultimately what’s best for the customer is what’s going to be best for the contact center.

Live Chat vs. Virtual Agents: A Story of Overcoming the Divide to Work Together in Perfect Harmony

live chat vs virtual agent

By Chris Ezekiel, Founder & CEO, Creative Virtual

In the not too distant past it wasn’t uncommon to come across organisations struggling to decide between using live chat or a virtual agent on their website for customer support. The customer service marketplace took a very polarised view of these technologies with proponents of each making strong arguments for why their preferred solution was the best for cutting costs, boosting revenue and bettering the customer experience. Even today, some companies still view this as an either-or decision: either they give customers the option to get support online from human chat agents through live chat or they provide a virtual agent so that customers can self-serve online through automated chat.

However, this view is changing and the divide created by the live chat vs. virtual agent debate is disappearing into a discussion of how to bring these two technologies together to work in perfect harmony. Before going any further, let’s take a quick look at each of these solutions individually:

Live Chat – Live chat, also sometimes referred to as web chat, enables organisations to offer customers and prospective customers a one-on-one conversation with a live chat agent. Initially live chat was just used on websites, but now it is also utilised on other engagement channels such as messaging apps and SMS. In the past, supporters of this technology would often highlight the importance of the human touch provided by live chat as a key argument of its superiority over virtual agents.

Virtual Agents – Over the years these automated conversational systems have been given a variety of names, including virtual agent, chatbot, avatar, virtual customer assistant, bot, virtual assistant and chatterbot. In its infancy this technology was used by organisations as basic FAQ systems on websites, but today’s virtual agents are much more advanced and capable of engaging users in sophisticated natural language conversations across many contact channels. In the live chat vs. virtual agents argument, advocates of virtual agents would draw attention to the significantly lower cost per conversation, consistent responses, the ability to have unlimited concurrent conversations and the 24/7 availability of support.

A view within the marketplace of these two solutions being joined up certainly hasn’t happened overnight. Forward-thinking companies seeing the potential of bringing live chat and virtual agents together have set the stage for this change. For example, back in 2012 Creative Virtual was shortlisted for an Econsultancy Innovation Award in the category of ‘Innovation in Customer & User Experience’. Our entry showcased the integration of the virtual agent we provided for a leading telecommunications company in the UK with the live chat product offered by one of our partners. The integration provided a seamless handover from the virtual agent to a live chat agent within the same template. This handover was also signalled by the virtual agent avatar ‘walking off’ and a different avatar representing the live agent ‘walking on’. At the time, this was an extremely innovative approach to combining self-service with human-assisted service in a way that created an improved user experience. Around the same time another Creative Virtual customer, an online financial services company in the US, deployed a virtual agent in front of their existing live chat offering. Their goal was to reduce repetitive questions being handled by live agents which they easily achieved through an 80% reduction in live chat volumes.

These are just two early success stories that helped to draw attention to the potential benefits of bringing these technologies together. This narrative has also been greatly influenced by the evolution of customer expectations. While customers were once ok with simply having the options to communicate with organisations via multiple channels, now they still want those engagement channel options but with a seamless, omnichannel experience.

Widespread adoption of technology, such as smartphones, along with generational changes are having a big impact on how customers want to engage with brands. The future of the contact centre lies in a combination of virtual and real support. Organisations still viewing live chat and virtual agents as an either-or decision and as stand-alone tools instead of as complementary solutions are going to struggle to provide quality digital support experiences for their customers.

In order for live chat and virtual agents to work together in harmony, they need to be powered by a single knowledgebase and backed by a central knowledge management and workflow platform. This gives organisations the ability to keep information up-to-date and consistent across all self-service and human-assisted support channels which builds confidence with customers. Implementing a feedback loop that’s linked with the centralised knowledgebase and workflow enables live agents to provide real-time feedback on content that can easily be reviewed and used to action updates. Live chat agents become knowledge experts sharing the responsibility of keeping self-service channels up-to-date.

There is no doubt in my mind that the future of customer engagement is a blend of artificial intelligence (AI) and human thought. The combination of virtual agents and live chat powered by a single knowledgebase is defining current best practices and, with continuous innovation, will influence the future of customer engagement for organisations around the world.

Curious about how live chat and virtual agents can work together in perfect harmony for your organisation? Register to join me for CRMXchange’s upcoming Tech Tank – Customer Delight: Live Demonstrations of Breakthrough Innovations.

Why Omnichannel Consumers Are So Valuable

“Omnichannel” isn’t simply a trendy marketing buzzword or a flash in the pan – just ask customers. According to Business Insider and insight from the Harvard Business Review, “Shoppers who engage with retailers across multiple touchpoints are driving boosts in conversion rates both online and offline as they become increasingly reliant on more than one channel to aid in their purchasing decisions.” Multiple touchpoints are necessary for engaging customers and increasing sales, but those touchpoints have to work together in an omnichannel – not just multichannel – strategy. Here are three ways that Business Insider says omnichannel consumers are highly valuable:

1. They spend more money per purchase. Every time the consumer is in an actual store, they spend 4% more. When online, they spend 10% more. This spending is higher than shoppers who interact with brands via just one channel.

2. Customer loyalty is increased. Customers who engage on various channels visit real-life stores 23% more over a six-month period. They are also likely to recommend the brands to their peers.

3. Customers who engage with retailers on four or more channels spend 9% more in a brick-and-mortar store.

Ultimately, the more ways a customer can engage with a brand, the more money they’ll spend. When omnichannel is setup in the contact center, the customer knows that they will get up-to-date support no matter when or how they choose to engage. When self-service fails, they can seamlessly contact an agent who will pick up right where they left off – customer information is synced live so the agent can get all necessary information immediately. In addition to customer support, omnichannel ensures that inventory and product information is the same regardless of where it’s accessed. Inventory is synced in real time. Overall, building trust with the consumer increases brand loyalty as well as sales.

Soon, brands will have to also embrace the Internet of Things as wearable gadgets grow in popularity. These devices are collecting a ton of data about current and potential customers. CRM systems will need to measure analytics that come from the Internet of Things and find contemporary ways to market to those customers with each new platform that emerges. Omnichannel strategies embrace new methods for collecting important customer data, as each channel and device that’s added to the strategy is able to inform and improve the others.

Source: http://www.businessinsider.com/heres-why-omnichannel-consumers-are-more-valuable-2017-1